CBT Nuggets Project Management Professional (PMP) 2016

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CBT Nuggets Project Management Professional (PMP) 2016

Trainer Steve Caseley leads you through learning the essential skills for project management, while preparing you for the PMI® Project Management Professional certification exam based on the 2016 RDS exam definition.

The requirements for PMP® certification are tough, and you’ll need to do more than just pass the written exam to become certified, but the rewards are well worth the effort. Steve’s training can help you fulfill the self-study portion of the certification process, and provides you with invaluable on-the-job skills. Refer to the PMI website for complete certification requirements.

While previous project management experience will help you get the most from this training, anyone will be able to implement its processes and skills to more effectively execute projects of all sizes.

PMP and PMBOK Guide are registered marks of the Project Management Institute.

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1. Why is it Important? (9 min)
This Nugget kicks off this PMP prep course with an overview of why the PMP is a very important certification and why it will help your career as a project manager. t then reviews the main credentials you must have to get your PMP — and closes with a brief overview of the exam format.
2. PMP Preparation Materials (8 min)
This Nugget reviews the materials that you should use to prepare for your exam. And while this Nugget will cover 100 percent of the exam, we recommend you also carefully read the PMI Project Management Body of Knowledge (PMBOK) and that, combined with your years of experience, should leave you prepared for the exam. The Nugget then reviews the format for the reminder of the course, and concludes with a review of the PMI Processes and Knowledge Areas and the relationship between them, the exam and this course format.
3. Domain I – Initiating (10 min)
This Nugget kicks off the first of the five domains covered in the PMP exam: Initiating. It reviews the relationship between this exam focus area and the PMBOK guide. Next, the Nugget provides a high-level overview of the knowledge and skills expected of a PM for completing the Initiating activities and concludes with an overview of the two main components of Initiating: Project Charter and Stakeholder Analysis.
4. Project Assessment (8 min)
This Nugget is the first of eight that covers the Initiating domain 1. It focuses on ensuring that the right projects are approved during Initiating. This is accomplished by ensuring that Lessons Learned, Prior Project, and Industry Knowledge are reviewed to help validate the project’s feasibility and high-level schedule and budget.
5. Identifying Key Deliverables (6 min)
This Nugget is the second of eight that covers the Initiating domain, and focuses on identifying the key deliverables that the project must produce to satisfy the business requirements. The Nugget reviews how to accomplish this using a process of starting with a complete set of deliverables based on a proven methodology or approach, and then selecting the appropriate subset based on the project’s specific situation.
6. Stakeholder Analysis (13 min)
This Nugget is the third of eight that covers the Initiating domain. It focuses on identifying the project stakeholders and defining the appropriate project structure; identifying the project sponsor, project acceptors, project manager, steering committee, and the project team. The Nugget then focuses on the definition of the roles and responsibilities to ensure everyone knows who is responsible for what. It concludes with a review of three organizational structures: functional, matrix and project and the role each of these plays in effective project management.
7. Risks, Assumptions, and Constraints (6 min)
This Nugget is the fourth of eight covering the Initiating domain, and focuses on identifying and documenting the risks, assumptions, and constraints that will impact the project’s success. Risks are unknown future events that could impact the project, assumptions are known conditions that cannot be verified but must be true for the project to be a success, and constraints are specific criteria that the project must satisfy.
8. Project Charter (8 min)
This Nugget is the fifth of eight that cover the Initiating domain, and reviews the table of contents for the Project Charter and provides details on what each segment should contain.
9. Securing Approval to Proceed (7 min)
This Nugget is the sixth of eight covering the Initiating domain, and focuses on presenting the Project Charter for approval. This process typically takes place in a number of layers starting with the project sponsor, IT management, change board, and finance — and then finally senior management. The Nugget then discusses that approval involves assessing the availability of funding, resources, technical environment, quality assurance, and production support.
10. Benefits Analysis (9 min)
This Nugget is the seventh of eight covering the Initiating domain, and focuses on defining the benefits that the project will deliver. We conclude with a very brief discussion on financial analysis methods, that can be used to align the tangle benefits statements with organizational financial management principles.
11. Stakeholder Communication (9 min)
This Nugget is the final of eight covering the Initiating domain, and focuses on ensuring that an effective communications process is in place to keep everyone involved with the project informed of the project status, at the right time, in the right format, and with the right level of detail.
12. Domain II – Planning (11 min)
This Nugget kicks off the second of the five domains covered by the PMP exam: Planning. It begins with a review of the relationship between this exam focus area and the PMBOK guide, specifically that this domain covers all 10 of the Knowledge Areas. It is critical that the Project Planning defines how all aspects of the project will be delivered. The results of Planning are documented in the Project Management Plan. This Nugget concludes with a review of the definitions that PMI uses for Projects, Programs, and Portfolios.
13. Requirements Documenting (10 min)
This Nugget covers the first task of 13 of the Planning domain, and focuses on defining the project scope. This is done by creating the project scope box and bulleted lists that clearly define what is and is not in the project’s scope. The starting point is the Project Charter and is augmented with business interviews and reviews of organizational and industry best practices. The Nugget concludes with a review of the importance of defining the list of project deliverables to help the business confirm that the results of the project will achieve the defined requirements.
14. Scope Management Plan (9 min)
This Nugget covers the second task of 13 within the Planning domain, and is focused on defining the project scope management plan. The Scope Management Plan is a critical planning document as it defines the processes to be followed to ensure that the project’s scope is properly controlled with defined processes for scope definition, validation and control. The Nugget also reviews the processes for managing the requirements, specifically with a process called the Requirements Traceability Matrix.
15. Cost Management Plan (10 min)
This Nugget covers the third task of 13 within the Planning domain, and focuses on putting the Cost Management Plan in place to ensure that all projects are properly budgeted for and managed, according to the budget. Next, the Nugget reviews the importance of accuracy and timing to ensure that the project is adhering to corporate financial management standards. It concludes with a discussion on contingency to ensure that the project is able absorb minor cost variances by “consuming the contingency budget.”
16. Schedule WBS and Estimating (13 min)
This Nugget covers the fourth task of 13 of the Planning domain, specifically addressing the creation of the WBS and the estimating of the effort to complete each WBS activity. This Nugget also reviews how a WBS should be created; deliverable-based, with sub-deliverables, activities, and milestones decomposing the work to manageable levels. Next, the Nugget reviews a number of estimating techniques which can be used to develop the estimates for the work required to complete each activity.
17. Schedule Resources and Dependencies (12 min)
This Nugget continues covering the fourth task (of 13) within the Planning domain, and specifically addressing assignment of resources to the WBS activities, and defining the dependencies necessary to ensure the work is completed in the correct order. The Nugget reviews how the resources have availability and work calendars to ensure that the workloads are manageable based on each resources availability. Next, the Nugget reviews the types of dependencies that can be used to ensure the work is completed in the correct order.
18. Schedule Network Diagrams (7 min)
This Nugget continues covering of the fourth task of 13 of the Planning domain, specifically addressing the construction and use of network diagrams to validate the project schedule and determine the project’s critical path.
19. Resource Management Plan (10 min)
This Nugget covers the fifth task of 13 of the Planning domain, and focuses on building the plan for staffing and managing the project team. This begins with the creation of the project organization chart and the assignment of roles and responsibilities to everyone on the project. The Nugget concludes with a review of a specific tool that is very effective for ensuring the project team understands who is doing what, RACI charts.
20. Communications Planning (15 min)
This Nugget covers the sixth task of 13 within the Planning domain, and focuses on ensuring that effective communication takes place throughout your project. This begins with ensuring you know who, what, when, where and how stakeholders wish to be informed about the project. Next, the Nugget reviews considerations for picking the best communication method and then the communication channels and model to ensure all communication is done in the most effective method possible.
21. Procurement Management Plan (14 min)
This Nugget covers the seventh task of 13 of the Planning domain and focuses on identifying what needs to be purchased for the project and then how to best buy these components. This begins with a review of each element of the WBS to determine which activities will require external assistance. With the make or buy decision, the Nugget then reviews the different procurement methods and finishes with a discussion on the pros and cons of different contract types.
22. Quality Planning (18 min)
This Nugget covers the eighth task of 13 of the Planning domain, and focuses on ensuring that a quality plan is developed to reflect the quality expectations of the project. This begins with a review of some quality measures such as quality vs. grade and precision vs. accuracy. Next, the Nugget reviews specific quality measurements that can be used — and concludes with a review of a number of quality tools and terms.
23. Change Management Planning (10 min)
This Nugget covers the ninth task of 13 within the Planning domain. It begins with a discussion about why change management is so important; it allows change to happen, while also ensuring that the change impacts are understood and accepted. The Nugget then reviews the Change Management process and discusses a Change Log that can be used to ensure that no changes ‘slip through the cracks.’ We conclude with a discussion on organizational change control boards.
24. Risk Management Planning (17 min)
This Nugget covers the 10th task of 13 within the Planning domain, and focuses on developing the plans needed to proactively deal with project risks. It reviews the six steps: Define the Risk Profile, Risk Identification, Qualitative Risk Analysis, Quantitative Risk Analysis, Risk Responses, and Integrating the Risks into the project.
25. Project Plan Approval (8 min)
This Nugget covers the 11th task of 13 in of the Planning domain, and discusses getting the Project Management Plan (PMP) approved. The PMP describes the full project deliver details, and covers all of the PMBOK Knowledge Areas. Next, the Nugget discusses an approval process called Rolling Wave, during which the project is planned and approved one phase at a time. It concludes with a discussion on other items that should be considered when approving the PMP, including life cycle selection, methodology tailoring, and any other environmental factors that could impact the project’s approval.
26. Project Kickoff (8 min)
This Nugget covers the 12th task of 13 within the Planning domain, and focuses on the tasks to be completed during project kickoff. These include the kickoff meeting, ensuring the team understands the project organization and the resulting roles and responsibilities, and the project key dates. The Nugget concludes with a discussion on securing commitment from all team members, ensuring that they understand what they project needs from them, as well as defining how the project will help them achieve career goals.
27. Stakeholder Engagement (7 min)
This Nugget covers the final task of 13 within the Planning domain, and focuses on ensuring that the project stakeholders are fully engaged and ready to help with their power and authority, if and when, the project encounters delivery challenges that cannot be resolved at the project level. Stakeholder engagement is focused on understanding the stakeholder needs, interests, impact, and expectations on the project. As part of Stakeholder Engagement, this Nugget introduces the PMI Triangle where the scope, time, and costs of the project defines the characteristics of the project. It’s important to understand which of these three components has the least flexibility and which has the most, so that needed adjustments to the project can be made while still adhering to stakeholder requirements.
28. Domain III – Executing (10 min)
This Nugget kicks off the third of the five domains covered on the PMP exam: Executing. It begins with a review of the relationship between this exam focus area and the PMBOK guide, specifically that this domain covers six of the 10 Knowledge Areas. The focus of Executing is the delivery of the results (deliverables) that the project sponsor needs, and this Nugget reviews how this is accomplished by reviewing the activities that are required in the defined Knowledge Areas: Project Integration, Quality, Human Resources, Communicating, Procurement and Stakeholder.
29. Manage Project Team (8 min)
This Nugget covers the first task of seven within the Executing domain, and discusses the steps to create and form a “well-oiled machine.” This involves acquiring the team and delivering the required training. With the team onboard, the Nugget then reviews the importance of ensuring that the availability of each resource is identified and defined to the scheduling tool. Next, the Nugget reviews the all important team-building processes based on the Tuckman Model. The Nugget concludes with a discussion on the key role of the PM during execution that involves providing the support the team needs to complete their task assignments.
30. Manage Task Execution (7 min)
This Nugget covers the second task of seven within the Executing domain, and focuses on the PM-to-team member interface to ensure that the project is progressing according to the plan, and that status is refreshed weekly to ensure that the project schedule always reflect that amount of work that will be required to complete the project deliverables. Next, the Nugget reviews the importance of completing a project review and validation of project deliverables prior to submission to the project acceptors. It concludes with a review of the importance of maintaining all project information in a Project Management Information System (PMIS).
31. Quality Assurance (10 min)
This Nugget covers the third task of seven within the Executing domain, and highlights Quality Assurance — which is very important in ensuring that all project (and organizational) standards and procedures are applied to ensure that each project is delivering a consistent project which ensure higher confidence from the project acceptors as they have confidence in the process. Quality Assurance also means that process improvements are identified and implemented to ensure that the standards are always the best that they can be. The Nugget concludes with a brief discussion on seven Quality Tools: Affinity Diagram, Process Decision Program Charts, Interrelationship Digraphs, Tree Diagrams, Priority Matrices, Activity Network Diagrams, and Matrix Diagrams.
32. Implementing Approved Changes (6 min)
This Nugget covers the fourth task of seven within the Executing domain, and reviews the processes to ensure that all project changes are both approved and fully integrated into the fabric of the project to ensure that the full impact of the change on scope, time, and cost, as well as quality, risk, configuration items, etc are part of the change. The Nugget also discusses dealing with project changes such as delays due to estimation errors, and finally concludes with a review of the role of the change control board.
33. Risk Response Implementation (15 min)
This Nugget covers the fifth task of seven within the Executing domain, and focuses on the actions needed to continuously review the risk log — and determine which risk events are occurring and require the implementation of the risk response plans. The Nugget also reviews the importance of managing the project’s contingency to ensure that it is used as needed for dealing with risks. It concludes with a discussion on dealing with unknown risks and how contingency should also be applied to these unexpected events.
34. Manage Information Flow (6 min)
This Nugget covers the sixth task of seventh within the Executing domain, and focuses on ensuring that an effective communications process is in place to create, collect, distribute, store, retrieve, and destroy all the information needed for effective communication of the project status to project stakeholders. The Nugget reviews an information flow to support this, where all the needed information is collected from the team members and then summarized as needed to produce the appropriate weekly, monthly, and quarterly project status reports.
35. Maintain Stakeholder Relationships (8 min)
This Nugget covers the final task of seven within the Executing domain, and reviews the key actions needed to maintain effective stakeholder relationships. It also reviews the use of issue logs and action item lists as key tools that can be used to ensure effective stakeholder engagement.
36. Domain IV – Monitoring and Controlling (6 min)
This Nugget kicks off the fourth of the five domains covered in the PMP exam: Monitoring and Controlling. It begins with a review of the relationship between this exam focus area and the PMBOK guide, specifically that this domain covers nine of the 10 Knowledge Areas. The focus of Monitoring and Controlling is to track and manage the project delivery against the approved project plan.
37. Project Performance Management (10 min)
This Nugget covers the first task of seven in the Monitoring and Control domain, and focuses on Project Performance Management. Specifically, this Nugget discusses ensuring that both the schedule and the budget are managed and that any variances are identified and addressed. The Nugget introduces two methods, Fast Tracking and Crashing, that can be used to deal with schedule variances. The Nugget concludes with a discussion on some of the challenges of managing through project budget.
38. Earned Value Management (16 min)
This Nugget continues the discuss on the first task of seven in the Monitoring and Control domain, and explicitly focuses on a management approach called Earned Value Management. It begins with a review of Earned Value fundamentals and then reviews and discusses the key formulas needed for calculating Earned Value (including some memorization tips for memorizing the formulas). The Nugget concludes with a review of Earned Value in action.
39. Managing Change (9 min)
This Nugget covers the second task of seven within the Monitoring and Control domain, and focuses on managing change during the project. Managing change is not about saying “No’” to change, but to help keep the project on schedule. All changes should be thoroughly reviewed against the RTM to validate the changes and assess the impact against the approved scope. The change is then presented to the business for approval, and if approved, the project baseline is updated to reflect the new approved project parameters.
40. Quality Control (9 min)
This Nugget covers the third task of seven within the Monitoring and Control domain, and focuses on Quality Control by reviewing the activities that are needed to ensure that all deliverables meet expectations and scope. It concludes with a review of the process improvement activities that are focused on process improvements.
41. Control Risks (6 min)
This Nugget covers the fourth task of seven within the Monitoring and Control domain, and reviews the ongoing control of the project’s risks. Next, the Nugget reviews the processes for identifying new risks, evaluating existing risks, and retiring risks once the threat has passed. The Nugget concludes with a review of the process for implementing risk response plans as needed when risks materialize and impact the project as issues.
42. Issues and Lessons Learned (7 min)
This Nugget covers the fifth and sixth tasks of the seven within the Monitoring and Control domain. It starts with a review of the importance of effective issue management to ensure that risks that are occurring receive the timely attention needed — and that all other delivery situations should be monitored to identify and manage any other issues that are identified by the team or stakeholders. The Nugget concludes with a review of the importance of capturing lessons learned on a regular basis to both improve the project delivery situations, by ensuring good things are repeated and that bad things are resolved, as well as organization process improvements to ensure that the organization matures based on project experiences.
43. Contract Management (9 min)
This Nugget covers the final task of seven within the Monitoring and Control domain, and focuses on ensuring that all the processes are in place to ensure contract compliance, including contract compliance, change management, performance management, inspections and audits, deliverable acceptance, and payment authorization.
44. Domain V – Closing (6 min)
This Nugget kicks off the last of the five domains covered in the PMP exam: Closing — a relatively brief, but important phase that’s needed to ensure that the project is properly accepted and transitioned into operation. Closing is also important to ensure that contracts are closed and vendors are relieved of their delivery responsibilities.
45. Project Closure (10 min)
Project closing consists of getting final acceptance, transferring ownership from the project team, financial and legal closure, production of the final status report, identifying lessons learned, harvesting reusable artifacts, archiving the project and obtaining final stakeholder feedback.
46. Day of Exam (11 min)
This Nugget closes out this PMP exam prep course with a series of tips and advice to help you be more ready to take and pass your PMP certification exam. This ranges from ensuring that you meet the PMI qualifications, to ensuring your name matches the exam invite letter, meeting the educational criteria, and how to be in a good mental state on the day of the exam. The Nugget closes with some tips and hints on preparing for the exam and using practice exams to identify areas where you may need to do a little extra study.

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